Advocacy Grants

Advocacy Grants are provided to nonprofit organizations that are:

• Proposing a project that has a significant impact on persons, age 60 and older
• Focusing on achieving policy change throughout the U.S. or within the state of Illinois

General Grant Exclusions

RRF generally does not fund:

• Projects that are not intentionally focused on older people, age 60 and above
• Projects outside of the United States
• Grants to individuals
• Lobbying
• General operating expenses or support for ongoing programs without significant changes in strategy or focus
• Biomedical research, basic theory development for social science research, or research and development for new technology
• Construction of facilities, capital improvements, or computer equipment
• Conferences, publications, or production of films and videos unless they are integral components of a larger project
• Dissertation research, tuition expenses, or education programs for undergraduate or graduate students
• Endowments, capital campaigns, or fundraising events
• Private foundations
• Financial deficits

All applicants are required to submit a Letter of Inquiry (LOI) before being invited to submit a full grant proposal. Please reference the Grant Calendar below to determine the next deadline. 

While RRF’s previous LOI process involved submitting Word or PDF documents, the new process will consist of completing an online form, including a series of written prompts. You can watch an instructional video walkthrough of our application process here.

Organizations may submit only one Letter of Inquiry per deadline. Common exceptions include LOIs submitted by separate departments of large universities. It is recommended that you check with your colleagues and/or development staff prior to submission to ensure only one proposal is submitted.

LOIs will be accepted no later than 11:59 PM (CT) of the deadline day. If the deadline falls on a weekend or holiday, LOIs will be accepted as late as 5:00 PM (CT) the following workday.

RRF will review LOIs and respond to applicants approximately four weeks after the LOI submission deadline. Applicants invited to submit a full proposal have one year after the LOI deadline to submit.

Attention: RRF's latest Letter of Inquiry (LOI) deadline has passed and our LOI application is currently closed. Our applicant portal will re-open within a month of our next LOI deadline - February 1st. However, you can begin preparing the contents of your LOI early. 

RRF requires interested applicants to submit a brief Letter of Inquiry (LOI) prior to submitting a full proposal. RRF will then invite applicants whose work appropriately aligns with RRF’s priorities and other funding considerations to submit a full proposal. Those that are not invited need to wait a year before submitting another LOI for the same project.

The LOI must be submitted online.

If you have already submitted an LOI in the past year, please contact us for further instructions.

We highly recommend you prepare your responses offline before moving to the online submission portal and copy/paste your responses in the appropriate fields.

The following information will be requested in the LOI submission process:

• Organizational Information
  • Legal Name, Employer ID Number (EIN)
  • Address, Phone Number
  • Current Fiscal Year Budget
• Contact Information
  • Name, Office Address, Email, and Office Phone Number for the project’s Primary Contact, and the organization’s Primary Contact.
• Project Information
  • Project Title
  • Brief Project Description (1-2 sentences)
  • Estimated Length of Project, Project Start and End Dates
  • Estimated Total Project Cost, Amount of Funding already Secured (if applicable)
  • Amount Requested of RRF
• RRF grant pathway (Advocacy, Direct Service, Professional Education & Training, Research, or Organizational Capacity Building) that best describes your proposed project.
• RRF priority area (Caregiving, Housing, Economic Security in Later Life, or Social and Intergenerational Connectedness) your project addresses. Select only the primary area. If your project does not directly align with a Priority Area, you are welcome to submit an idea for consideration as an “Other Promising Project.”

LOI Written Prompts

Statement of Need and Proposed Solution

• Provide a brief (no more than 2 paragraphs - approximately 350 words) statement about the primary issue the project will address, how you intend to address it, and why this project is needed at this time. If you indicated that your project falls into the category of “Other Promising Projects,” use this space to discuss how your project: presents a promising opportunity to advance the field of aging; addresses a time-sensitive and urgent issue; promotes a new opportunity for collaboration; or promotes positive perceptions of aging.

Goals and Objectives

• Tell us the overarching Goals and SMART(IE) Objectives of your project. You should have no more than 1-2 goals, and each goal should have no more than 3-4 objectives. You may use bullet points in this section.

Target Population

• Provide a description of the target population, including number of people your project will reach/effect, how you will reach the population (recruitment), and demographic information or geographic location where relevant. This description should be no more than 1 paragraph - approximately 150 words.

Diversity, Equity, Inclusion (DEI) Lens

• In two to three sentences, please describe how your organization will bring a DEI lens to the proposed project. If your project does not have a DEI focus, write “N/A.” 
• RRF’s definition of Diversity, Equity, and Inclusion can be found on RRF’s Frequently Asked Questions webpage.

Methods

• Please describe the specific methods you will use to accomplish your goals and objectives. No more than 2 paragraphs - approximately 350 words.
  • For an advocacy project, please include the strategies and methods planned.

Evaluation and Impact

• Discuss your evaluation criteria and methods, this section should include expected outcomes and a brief statement on dissemination where applicable. This section should be no more than 1-2 paragraphs - approximately 200 words.
  • For advocacy projects, discuss impact of the work on a national scope (or local scope, if targeting RRF’s priority state of Illinois).
• To learn more about the important components of evaluation plans, we highly recommend reading “How Do Foundations and Funders Approach Evaluation and Impact?” from the Summer 2024 edition of the American Society on Aging’s Generations

Organizational Qualifications/Partners/Stakeholders

• Include information on who is leading the project, their qualifications, and partner organizations/stakeholders that will be involved. No more than 2 paragraphs - approximately 350 words.

Prospective Project Budget

• In a few sentences, describe how you generally anticipate RRF funds being used to support your proposed project (i.e., supporting costs for personnel, consultants, program materials, technology, dissemination activities).

Once these materials are prepared, you may move on to the next step of completing your LOI application online. 

Attention: RRF's latest Letter of Inquiry (LOI) deadline has passed and our LOI application is currently closed. Our applicant portal will re-open within a month of our next LOI deadline - February 1st. However, you can begin preparing the contents of your LOI early. 

Once you have prepared the materials referenced in Step 3, you may submit your Letter of Inquiry using RRF’s online grant portal.

Before you Start a New LOI:

Please read the following instructions carefully before accessing RRF’s online portal. RRF recommends printing or saving these instructions for reference when continuing work on our online LOI form.

Google Chrome will not function properly with RRF’s grant portal. You must use another Internet Browser to prevent compatibility issues while applying, such as Firefox, Safari, or Microsoft Edge.

To begin a new LOI, click the button below. Be sure to click on this button only ONCE, as clicking more than once will result in multiple blank application forms.

If this is the first time you are using RRF’s online portal, you will need to click on the New Applicant? Button located below the E-mail field to create a new account.

Once you sign in or create an account, a new LOI form will be created. When you finish a section of the form, click on the “Next” button displayed at the bottom of the screen to continue to the next section. If you need to stop working on the form before it is complete, click on the “Save & Finish Later” button, so that you can return to the application at a later date. We highly recommend saving your application regularly (every thirty minutes) to avoid timeout errors.

If Continuing an LOI:

To continue working on an RRF LOI, click on the button below.

Please note, inactive applications will be purged from our system following 120 days of inactivity.

If you have multiple application forms listed, please delete each blank, unneeded form by clicking on the trash can icon displayed to the right of the application form’s listing in your online account.

If you encounter issues or have any unanswered questions, please contact RRF Foundation for Aging at 773-714-8080 or via email.

If you are invited to submit a full proposal, you will be sent an email with detailed instructions on the application process.

Applicants invited to submit a full proposal have one year after the LOI deadline to submit. Example – For a LOI submitted on the November 1st deadline, an invited applicant has three deadlines to submit a full proposal:

• February 5th
• May 5th
• August 5th

Proposals will be accepted no later than 11:59 PM (CT) of the deadline day. If the deadline falls on a weekend or holiday, proposals will be accepted as late as 5:00 PM (CT) the following workday.

In addition to reviewing and updating any project details outlined in your Letter of Inquiry, the online application will include a field to provide a description of your project's Diversity, Equity, and Inclusion (DEI) Lens - if applicable.

• In two to three sentences, please describe how your organization will bring a DEI lens to the proposed project. If your project does not have a DEI focus, write “N/A.” Additional information can be provided in the Project Narrative attachment.
• RRF’s definition of Diversity, Equity, and Inclusion can be found on RRF’s Frequently Asked Questions webpage.

All other proposal materials outlined below will be attached to the application as separate documents.

Formatting Guidelines: 

• Kindly use a 12-point Arial font.
• Word documents should be single-spaced with 1” margins.
• The Executive Summary, Proposal Narrative, Budget Narrative, and Timeline are to be uploaded as Microsoft Office documents (.doc/.docx or .xls files).
• When possible, include the organization name and document page number in the footer of the Executive Summary, Proposal Narrative, Budget Narrative, and Bios/Resumes.
• The Budget should be uploaded as a Microsoft Excel file.
• Please note that, except for the Executive Summary and Bios/Resumes, there is no page or length restriction.

1. The Executive Summary is a separate two- to three-page summary that concisely describes the project. The Executive Summary offers a succinct overview of your project and allows RRF to understand what you are trying to accomplish. Include brief information about the project’s need, objectives, methods, time frame, total cost, and the amount requested from RRF.
2. The Proposal Narrative provides an opportunity for you to describe your project thoroughly to RRF. Please submit a proposal narrative that includes the information requested below. Follow the headings and prompts in this order.

• • Applicant Organization
    1. Provide a brief history of your organization, particularly as it relates to older people.
    2. Give evidence of credibility as a subject matter expert and/or respected community leader.
    3. Describe your organization's experience as a leader in advocacy, relationships with key decision-makers, and results of advocacy efforts.
  • Project Significance
    1. Provide background information on, and current status of, the issue(s) the project will address. Cite relevant information such as policy research and analysis or other literature.
    2. Describe the relevance to, and alignment with, an RRF strategic priority area (i.e., economic security, housing, intergenerational and social connectedness, and/or caregiving).
  • Project Design - Advocacy Action Plan
    1. Describe the specific policy outcomes that the project expects to achieve.
    2. Describe the long-term impact that the project expects to have on older people, the policies or systems that affect them, and the specific populations on which the project will focus.
    3.  In order to attain the project’s outcomes, describe the steps needed to achieve them. These should be Specific, Measurable, Attainable, Realistic, and Time-bound (SMART). If the project intentionally focuses on equity and inclusion, you may want to incorporate Inclusive and Equitable language (IE) where appropriate.
    4. Describe any additional activities and strategies that will be used to achieve the project’s outcomes.
       • Identify the partners, coalitions, and other stakeholders that will be involved, and clarify the distinction between the project’s role and the contributions of others.
       • Identify key decision-makers that the project will reach and/or recruit as supporters and champions..
       • Describe potential barriers and challenges and ways they will be addressed.
       • Describe grant products (e.g., policy briefs, reports, media placements, etc.) to be delivered.
       • If appropriate, explain how the effort will include voices from the population that will be affected by the project’s efforts
  • Evaluation Plan
    1. Define what "success" and "high impact" would be for the project.
    2. Describe how success and impact will be measured, including the type of information that the project will collect, how it will be captured, and the methods that will be used to analyze it.
       • For recommendations on creating evaluation plans, we highly recommend reading “How Do Foundations and Funders Approach Evaluation and Impact?” from the Summer 2024 edition of the American Society on Aging’s Generations
  • Dissemination Plan
    1. Explain how the advocacy efforts and grant products will be shared publicly, including specific groups, educational tools, conferences, media outlets, etc.
    2. Describe the methods for reaching these audiences.
  • Personnel
    1. Identify the project's key personnel, their roles, responsibilities, and qualifications. Formal job descriptions are not required.
  • Plans for Continued Support
    1. If the project is expected to continue beyond the grant period, what level of support will be needed?
    2. Describe plans for sustaining this work. 

3. The Budget, Budget Narrative, and Timeline will be uploaded as three individual Microsoft Office documents. While RRF does not require a standard form for these documents, samples are provided for illustrative purposes. You may use more than one page for each document.

• • The Line Item Budget includes all expenses and income, including grant funds requested from RRF and funds received and/or requested from other sources for this project, if any. Please include the percentage of time allocated for project staff. Up to 10% of the funds requested from RRF may be allocated for indirect project costs. See RRF’s Budget Sample.
  • The Budget Narrative describes how the budget relates to the proposed project activities. Budget narratives generally contain a description for each line item identified in the budget, explaining how the request amount was computed. See RRF’s Budget Narrative Sample.
  • The Timeline corresponds directly to the activities that are described in the proposal. See RRF’s Timeline Sample.

4. In addition to the documents listed above, you will also be asked to upload:

• • IRS 501(c)(3) designation letter or other evidence of federal nonprofit status
  • Most recent audited financial report (preferred) or IRS 990
  • If applicable: Signed letters of support/commitment. Upload in one file
    • Submit signed letters of support, letters of commitment, and/or memoranda of understanding from relevant stakeholders, collaborators, and/or consultants. Be sure all letters are personalized and express a clear understanding of the project, of roles collaborators will play, and any financial agreements.
  • Optional: Most recent annual report

Once your application materials are completed, you can access our online grantee portal via our “Continue an Application” button.

If you encounter issues or have any unanswered questions, please contact RRF Foundation for Aging at 773-714-8080 or via email.

The due dates for all grant reports are listed on page four of the RRF Grant Award Letters sent to applicants who are awarded grants.

The need for both interim reports and a final report is at the discretion of the RRF Program Officer assigned to a grant. Therefore, interim reports may be required for some grants, but not for others.

Grantees will submit their reports electronically via the applicable report form(s) uploaded into the grantees’ RRF Online Applications and Requirements accounts. Approximately one month before a report due date ,grantees will receive an email notifying them when the applicable report form(s) have been uploaded into their account. In addition, they will receive instructions about how to access the forms via an RRF Online Applications and Requirements Account.

Documents describing the information to be included in the grant report(s) may be accessed via the links below:

Interim Reporting Requirements For RRF Grantees

Final Reporting Requirements For RRF Grantees

Guide on Developing SMART(IE) Objectives
Budget Sample
Budget Narrative Sample
Timeline Sample
Interim Reporting Requirements For RRF Grantees
Final Reporting Requirements For RRF Grantees